Are you working to manage your brand’s online presence? If so, there is no question that trying to respond to reviews and comments can be time-consuming. While this is true, it is also extremely important.

In fact, you need to respond to comments left on social media, on third-party review sites like Yelp, and on your business’s blog (if you have one). If you do this well, social interaction with your brand can play a huge role in managing and developing valuable customer relationships.

If you receive a comment or question, it may not be clear how or why you need to respond to it – especially when the commenter is degrading your brand or upset about something. Keep the following information in mind when you are ready to create and send a response.

Build a Rapport

Take time to build a rapport with your audience. It does not matter if you do this through empathy or humor, the goal is to find common ground, even with the worst and most negative comments.

Do Not Wait to Reply

Reply to all comments quickly. Response time goes a long way when it comes to offering a superior level of customer service. People want to know you care, and you can provide this peace of mind while responding quickly.

Stand Out from Your Competition

When responding to customer comments or complaints, you have an opportunity to stand out from your competition. Now is the time to make a good impression. You can set yourself apart from the other brands by making your response polite, professional, and helpful.

Remain Consistent

You will likely have an array of comments you must manage. You may also have an entire team that is helping with the management of these comments. Regardless of your situation, make sure you have a consistent style when posting your response. This will help you build, grow, and maintain your brand’s image.

Taking a Proactive Approach to Customer Feedback and Comments

Before you respond to a comment or question, take an outside look at things. Think about how your response would be beneficial to the person who commented. Is there additional information you can share? Can you be any clearer? How will your response resonate with other people visiting or viewing your page?

Based on the platforms where your business is found, you may receive many comments and find it virtually impossible to keep up. However, you must respond to as many comments as you can, as quickly as you can.

When you do this, you can build relationships and grow your community with both current and potential clients. You also have the chance to learn more about what people like or do not like about your services or products, ask questions, and find areas where you can improve your communication, service, product, and more. When figuring out how to respond to comments, it can help engage the help of the professionals. They can ensure you provide the solutions your customers are looking for and that you do something positive for your brand image.